# Hotel Management & Room Booking (PMS) > Hotel management and PMS: reservations that cannot double-sell a room, seasonal rates, a folio billed per night, housekeeping and night audit. - **What it is:** Hotel management and PMS: reservations that cannot double-sell a room, seasonal rates, a folio billed per night, housekeeping and night audit. - **For:** Industries - **Odoo versions:** 16.0, 17.0, 18.0, 19.0, 20.0 - Community and Enterprise - **Runs on:** Odoo.sh or Odoo you host yourself - not Odoo Online, which accepts no third-party apps - **Price:** 149 EUR, one-time, on the Odoo Apps Store - **Technical name:** bambooforge_hotel - **Not for:** Said before you buy, because it is the half that decides whether the app fits:; Sell the same room twice: the database itself refuses overlapping sales, and a room type cannot sell more rooms than it has.; Overbook by accident - only by the number a manager types on the room type.; Sleep more people in a room than it holds. - **Manual:** https://docs.bambooforge.dev/bambooforge_hotel/ - **Live demo:** https://demo20.bambooforge.dev/odoo/action-bambooforge_hotel.action_bf_hotel_arrivals - **Store page:** https://apps.odoo.com/apps/modules/20.0/bambooforge_hotel - **Manual last updated:** 2026-10-15 --- # Hotel Management & Room Booking (PMS) Two rules decide whether a hotel can use the software at all: a room cannot be sold twice for the same night, and nobody checks out owing money that was never written down. Everything here supports those two. ## Reservations - Guest, dates, room type, and an **optional room number** - a booking can be held on the type and get its number at check-in, the way a hotel really works. - **Overlapping sales of the same room are refused** by the database itself, with an exclusion constraint over the room and the dates: two clerks assigning the same room in the same second cannot both be told it was free. A cancelled or no-show booking frees the room immediately. - **Bookings held on a room type are counted too.** Confirming a booking checks every night of it against the number of rooms of that type, so a hotel cannot quietly sell fourteen doubles it does not have. Overbooking is allowed by a number the manager types on the room type, never by accident. - A booking that sleeps more people than the room holds is refused: a fire certificate is not a preference. - **Assign a free room** picks a room of the right type that is genuinely free for the whole stay, preferring one that is clean. ## Seasonal rates The same room is not the same price in August. Rates apply per room type over a date range with a **minimum stay**, and where two rates cover a night the lower sequence wins - that is how a promotion beats the season. A stay that crosses a season is priced **night by night**. ## The folio - One line per night at *that night's* rate, plus extras and city tax. - Invoiced in one click; a line that has been invoiced can no longer be edited or deleted - corrections belong on the invoice. - Nights are never posted twice, however often the button is pressed. - Everything on a folio is a **charge**. Deposits and payments belong in Accounting, against the invoice the folio raises, where they are reconciled and can be seen. - Check-out posts the bill, so what the guest is handed has a number on it, and every invoice a stay raised is one click from the booking. Crediting an invoice makes exactly its charges billable again. ## Housekeeping Housekeeping is a **separate state from occupancy**, because a room can be occupied and dirty, or free and not yet cleaned. Checking a guest into a room housekeeping has not released is refused. Checking out puts the room back into "dirty" automatically, and a room with a guest in it cannot be taken out of order. ## Night audit A scheduled job that does what the night manager used to do at 2am: it posts the night that has just been slept and turns yesterday's unarrived bookings into no-shows, so the morning report is true without anybody staying up. Tonight is not posted, because it has not happened. The business date is read through the **company's timezone**, so a hotel at UTC+7 closes its own day and not London's. A **guaranteed** booking - a card guarantee, a prepayment, a corporate contract - is never released by the job: a guest on a delayed connection still has a room at 23:00. A release is stamped and can be undone with **Reinstate**, which checks whether the room is still there rather than pretending it is. ## Roles **Housekeeping** sees the room board and changes room status, and never sees a rate or a folio. **Reception** books, checks in and out, posts charges and invoices. The **manager** configures room types and rates. ## Requirements Odoo Community 16.0, 17.0, 18.0, 19.0 or 20.0 with account and product. No Enterprise module, no external service. ## How we make sure it works Before every release, **77 automated checks** run against this app on Odoo 16, 17, 18, 19 and 20. Among them: - A booking the clerk cannot see still blocks the room. - A room cannot be sold twice. - A room cannot be sold by a hotel that does not own it. - A room sold for tonight cannot be taken out of order. - A room type cannot be sold more often than it has rooms. The complete list is in the source you receive. ## What it does not do Said before you buy, because it is the half that decides whether the app fits: - Sell the same room twice: the database itself refuses overlapping sales, and a room type cannot sell more rooms than it has. - Overbook by accident - only by the number a manager types on the room type. - Sleep more people in a room than it holds. ## Install 1. Copy `bambooforge_hotel` into your addons path and update the app list, or install the ZIP from the Odoo Apps Store. 2. Install **Hotel Management & Room Booking (PMS)**. 3. Open **Hotel** - its menus are Today's desk, Reservations, Room board, Housekeeping. ## Questions people ask ****Which Odoo versions does it run on?**** Odoo 16.0, 17.0, 18.0, 19.0, 20.0, on the series you buy it for; each series is its own listing. ****Community or Enterprise?**** Both. It needs no Enterprise app. ****What does it need?**** The standard Discuss, Invoicing, Products, Settings apps. No extra Python package. ****Where does it show up?**** Under the **Hotel** menu (Today's desk, Reservations, Room board, Housekeeping). ****Does anything leave my server?**** No. It makes no call outside your Odoo server: no telemetry, no licence check, no third-party service. ****What happens if I uninstall it?**** Odoo drops the app's own tables and fields; the standard records it worked on (contacts, orders, products) stay as they are. ## Support [support@bambooforge.dev](mailto:support@bambooforge.dev) - answered within two business days. OPL-1; one purchase covers one production database plus its staging copies.